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Grants Management Lead

Job Title: Grants Management Lead
Location: San Francisco office or Beijing office
Report to: Chief Operating Officer

The Opportunity

EF China seeks a Grants Management Lead to be a business partner to the Beijing office’s program and operational staff by managing and executing the tactical and strategic aspects of grantmaking and contracting.

EF China’s grantmaking has, until now, been managed by the U.S.-based Grants Management team at EF. The new Grants Management Lead will have the opportunity to establish the grants management function within EF China, taking a consultative approach to tailor the policies, procedures, systems, and processes to the needs of the grantmaking in China while remaining attentive to the compliance needs of U.S. laws and regulations.

As an expert in, and advocate for, grants management best practices, the Grants Management Lead will ensure efficient and effective grantmaking while documenting and assessing current practice. Building on a solid foundation, this individual will optimize processes and policies to adapt grantmaking to the China market, and will develop materials and facilitate trainings to support understanding and full adoption by colleagues in the EF China office.

A priority project for the Grants Management Lead will be to assess the current grants management system (GMS), with support from the U.S.-based Grants Management team and in consultation with the Operations and Program teams at EF China. Expected follow-on work would be to identify and recommend a replacement GMS, migrate current grantmaking to the new system, and train and support staff in the use of the new system. The Grants Management Lead will facilitate stakeholder engagement across the EF China team to design, develop, implement, and integrate grant tracking technologies, workflows, and data management systems, working to optimize the data and systems for reporting and analysis, while being aware of the constraints of applying technological solutions within China, particularly for grantees.

While this is a start-up opportunity in many respects, the new Grants Management Lead will benefit from the existing team, expertise, systems, and processes of EF’s U.S.-based organization as well as existing processes and procedures for grantmaking in China.

Ideal Candidate

EF China seeks a grants management professional with a deep understanding of grants and contracting policies, systems, and processes that comply with U.S. laws and regulations. Candidates must have a practical understanding of 501(c)(3) nonprofit organizations and how public charities are regulated in the United States – particularly grantmaking and grant-receiving organizations – and be able to adapt these policies into EF China’s operations.

Ideal candidates will have a strong systems orientation, with a track record of improving and enhancing existing grants management technologies and developing new solutions, and who maintain awareness of platforms on the market. The Grants Management Lead must have the ability to maintain data within a database and to produce high-quality reports. Keen attention to detail and accuracy are imperative.

Successful candidates will have a proven track record of designing, planning, and implementing process improvement initiatives, along with a collaborative approach to problem-solving and process design. Project management skills, including a demonstrated ability to develop and implement complex projects, are essential.

The ideal candidate is someone who leads through influence and thrives in an autonomous role in a cross-cultural environment, bringing emotional maturity and cultural sensitivity to skillfully navigate ambiguity and uncertainty to achieve positive outcomes. Given the remote nature of the relationships, this individual will need to highly skilled at time management and managing expectations in order to be successful across time zones.

The ideal candidate will have strong Mandarin-language skills – or, alternatively, a strong understanding of, and affinity for, Chinese culture.

Minimum Qualifications

A bachelor’s degree or equivalent experience is required. Candidates must have a minimum of eight years of grants and contract management experience, either within a grantmaking foundation (preferred) or as a grantee. Strong familiarity with data systems and business processes, especially related to grantmaking, is essential. The ability to conduct business in Mandarin is strongly preferred.

The Grants Management Lead may be located in EF’s San Francisco, CA office or EF China’s Beijing office. This position requires occasional international travel.

To Be Considered

EF China is an equal opportunity employer and all qualified candidates are encouraged to apply as soon as possible. To be considered, please go to Waldron’s candidate web portal and submit your resume and a cover letter expressing your passion for the mission and fit for the role.

The search for a Grants Management Lead, EF China is being assisted by a team from Waldron:

Jenn Raley Miller
Search Director

Direct: +1.415.829.3756

Mikela Topey
Senior Search Associate
Direct: +1.415.646.4026


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