Officer, President’s Office

Job Title: Officer, President’s Office
Beijing, China
to: Chief of Staff


The Officer, President’s Office,is responsible for supporting Chief of Staff (COS) and Director of Projects, President’s Office (PD),on grants and projects management, meetings and events organization, research and analysis, strategy and fundraising, collaborations, partnership and general management.

As part of president office, he/she will focus on international energy and climate affairs. A candidate with working experience relating to international climate affairs are strongly preferred.


Grants and Projects Management

  • Assist PD to manage budget and to develop an attainable spending plan that supports the implementation of program strategy;
  • Work with PD to identify and select grantees/partners, design project plans with grantees/partners to assure project goals and deliverables are in line with program goals and strategies;
  • Oversee grant making process for the assigned grants, review grants applications and approve grants in EFC’s grants management system timely;
  • Monitor project progress with support from Program Associates, provide on-going support to grantees to ensure desirable deliverables and outcomes;
  • Provide timely updates to PD on the assigned grants and projects;
  • Conduct grant-level evaluations for the assigned grants annually and make adjustments accordingly to improve project effectiveness and efficiency;
  • Support grant auditing and assure full compliance with EFC policies and regulations both in China and in the US.   

Meetings and Events Organization

  • Support COS and PDto organize domestic and international meetings, workshops and conferences, independently or coordinate with other programs, including assembling agenda, inviting speakers and guests, preparing meeting materials and arranging logistics, and etc.;
  • Support high-level dialogues and events, coordinate with colleagues and external partners to arrange logistics, prepare meeting materials, take notes and develop meeting summaries, and etc.;
  • Arrange experts/consultants visits, study tours and funder trips, including issuing invitation letters, arranging accommodation and transportation, scheduling meetings, arranging or providing translation services, and etc.

Strategy and Fundraising

  • Support PD to develop taskforce strategies that are in alignment with EF China vision, and refresh the strategies according to the field trend;
  • Support PD in developing, reviewing and coordinating the submission of proposals and reports to funders in coordination with Strategic Partnership team;
  • Assist PD to prepare funder engagement materials such as newsletters, partner updates and invitations to conferences/workshops and study tours;
  • Coordinate with all programs to implement the strategies, provide advice to other programs on international climate affairs, and support the related activities.


  • Proactively identify opportunities for initiative or project level collaboration and work closely with related program staff to deliver the impact;
  • Work closely with Communications team to effectively communicate the program or initiatives/projects related messages to various stakeholders;
  • Share knowledge, expertise, critical information and networks with other colleagues.


  • Support COS and PD to identify and cultivate valuable partners, including grantees, policy makers, opinion leaders, funding partners, commercial partners and other experts or leaders in the field;
  • Build and maintain trust and relationships with partners for better collaboration;
  • Provide thought leadership in some areas and/or provide support to partners in the field with the shared purpose of growing the field, by sharing knowledge, expertise, critical information and networks with partners.

Research and Analysis

  • Support COSto draft speeches, presentations and talking points for the President and key VIPs;
  • Assist to develop or translate communications materials related to international climate affairs, including press releases, opinion pieces, blogs and we-chat articles, as needed;
  • Assist to draft reporting materials, such as the annual reports, work plan and regular updates to the board and regulators, as required.

General Management

  • Help COS and PD to foster team spirit and a learning atmosphere within the team;
  • Guide and support Program Associate’s development;
  • Assist COS and PD to prepare reporting materials, such as the program updates, reports and work plan to the board and regulators;
  • Undertake additional tasks and responsibilities as assigned by President, COS and PD;
  • Back up other colleagues as needed.

This job description reflects the assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.


  • Education: Master’s degree or equivalent,preferably in a related field: international affairs, public policies, diplomacy, international cooperation in environment, energy, climate change, and economics; Deep interest in climate change and energy.
  • Working experience: About 5years of related working experience, or equivalent combination of education and experience; Strong knowledge and experiences in global climate/energy governance and climate change preferred. 
  • Language level: Chinese native speaker; excellent command of spoken and written English.
  • Communication: ability to communicate logically and articulate key messages/points with clear structure and fact-based supporting arguments, listen actively to audience’s purpose, and communicate effectively in public.
  • Project management: ability to propose project direction, lay out project plan with milestones, timelines and tracking mechanisms, and to accomplish the project on time and in good quality.
  • Problem solving: ability to define and prioritize the key issues when facing complex situations, make analysis with logical reasoning, propose possible solutions and resolve some complicated issues independently.
  • Networking: ability to initiate partnership, cultivate networks and deepen the relationships with key stakeholders to effectively leverage resources.


  • Ethical Behavior/Integrity – Demonstrates principled performance and sound ethics, showing consistency among principles, values and behaviors to build trust and credibility internally and externally.
  • Mission-driven/Initiative –Inspired by the organization's vision and mission, and take actions with ownership, can-do attitude and proactive mindset.
  • Team Spirits – Collaboratively works toward solutions, which benefit all involved. parties; willingly cooperate with others to accomplish team/organization objectives.

The Energy Foundation China provides a comprehensive benefits package, including competitive salary and generous vacation.

Please email a cover letter and resume, subject line "Application of Officer, President’s Office", to


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