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Finance Administrator

Job Title: Finance Administrator
Beijing, China
Reports To:
Finance Director


Working closely with the Senior Finance Administrator, the Finance Administrator will be responsible for processing and maintaining finance and grant records both on-line and off-line.


1. Grant File Management

  • Collect and file signed grant agreement (GA) by program;
  • Collect and file other grant-related documents by program if any;
  • Collect receipts of paid grant from grantees through program staff.

2. Payment support

  • Reconcile weekly wire list from the EF Head Office with the grant management system (FLUXX);
  • Verify bank information on FLUXX before making payment;
  • Review vouchers for G&A, FIP and grant payment, making sure they are in line with the internal and external financial policies and procedures;
  • Record transactions on the EF accounting system (NetSuite) as needed including bill record for GA, grant payment record, deposit record, etc.;
  • Record grant/FIP payment on FLUXX;
  • Maintain financial documents as needed;
  • Record the bank statement on a timely basis.

3. USD account support

  • Prepare deposit list by grants reflecting the difference between RMB exchanged from USD and RMB actually due;
  • Prepare GA in Chinese based on the original in English, send to bank for verification;
  • Prepare forms to bank for exchanging grants into RMB;
  • Collect exchange receipts from bank.

4. Performing other duties as required

  • Undertake additional tasks and responsibilities as assigned by Finance Director;
  • Back up other colleagues as needed.

This job description reflects the assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.


  • Bachelor’s degree and above, preferably in a related field: accounting, finance management, etc.
  • About 1-2 years of related working experience, i.e., in finance or accounting.
  •  English level: ability to communicate fluently in both spoken and written English.
  • Time management skills: able to prioritize tasks and handle work in a timely manner.
  •  Communications: ability to communicate with others clearly, listen actively and write with clear logics.
  • Service orientation: demonstrate a positive “can-do” attitude, understand others’ needs with empathy, and show consideration, able to work well under pressure.
  • Problem solving skills: ability to use logics to solve simple problems independently, and demonstrate potential to solve complicated problems.


  • Ethical Behavior/Integrity – Demonstrates principled performance and sound ethics, showing consistency among principles, values and behaviors to build trust and credibility internally and externally.
  • Mission-driven/Initiative –Inspired by the organization's vision and mission, and take actions with ownership, can-do attitude and proactive mindset.
  • Team Spirits – Collaboratively works toward solutions which benefit all involved parties; willingly cooperate with others to accomplish team/organization objectives.

The Energy Foundation China provides a comprehensive benefits package, including competitive salary and generous vacation.

Please email a cover letter and resume, subject line "Application for Finance Administrator", to


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